Tuesday, August 23, 2005

Microsoft Word 2003 tips !

Microsoft Word 2003 tips !
Hat’s off to Malektips  
I use all of these.

Prevent Data Loss When Saving Files Over Networks
SUMMARY: Help ensure network downtime does not result in data loss in your Microsoft Word 2003 documents. Do you save Microsoft Word 2003 documents over network file shares? Does the network frequently go offline, causing you to lose your changes? You can force Microsoft Word 2003 to save a local copy of all documents saved over the network. This way, when you save the local copy, the network copy is updated. However, if the network goes down, you can still save a local copy of the file to prevent losing your changes.BTW: This option also works for removable drives. In case you are forgetful and disconnect drives or remove rewritable CDs, ZIP disks, etc., you should not lose your changes.1. Click "Tools", selecting "Options".2. When the "Options" multi-tabbed dialog box appears, click the "Save" tab.3. Check "Make local copy of files stored on network or removable drives".4. Click "OK" to save your changes. 
Speed up Document Opening by Not Updating Links
SUMMARY: Speed up slow document loads in Microsoft Word 2003 by preventing automatic link updating. Normally, when you open Microsoft Word 2003 documents, if you have any information linked to other objects or files, these links are updated whenever documents are open. If you have complex documents that link to various other files, this can slow down Microsoft Word 2003 as it has to go out and update all the links. Thus, if you would like to prevent this from happening:1. Click "Tools" - "Options".2. When the "Options" multi-tabbed dialog box appears, click the "General" tab.3. Uncheck "Update automatic links at Open".4. Click "OK" to save your settings. 
Compare Documents Side By Side
SUMMARY: Need to manually merge changes between two Microsoft Word 2003 documents? Compare them next to each other. Forget to use document change tracking? Stuck with two somewhat similar documents you need to compare and merge the differences? Luckily, Microsoft Word 2003 comes built-in with a document comparison tool where you can view two documents side-by-side.1. Open both documents in Microsoft Word 2003.2. Focus on one document. Select "Window" - "Compare Side by Side With". If you only have two documents open, this menu item will mention the second document's filename. If not, a dialog box will appear allowing you to choose the document to compare.3. The two documents will appear side-by-side. As you scroll through one document, the other will scroll as well.4. A "Compare Side" floating toolbar will appear. If you don't want one document to scroll while the other scrolls, click the left button (it looks like two documents side-by-side with an up and down arrow).5. View/edit your document as needed. When done, click "Close Side by Side". 
Print in Reverse Order
SUMMARY: Tired of having to re-collate documents printed backwards? Have Microsoft Word 2003 fix this for you. With many printers, when you print multi-page documents, as the paper comes out of the printer face-down, page one will be below page two, page two will be below page three, etc. This way, when you pick up the document, the first page will be up front, the second page behind the first page, etc.However, this isn't always the case. In some printers, especially portable printers, the documents may exit the printer face-up. When this happens, page 3 of a 3-page document will appear first, then page 2, and then page 1. You must manually flip the pages around.However, Microsoft Word 2003 comes with a reverse-printing mode that can flip the printouts so that the last page prints first and the first page last. This way, when you pick up the document it appears as intended.1. Click "Tools" - "Options".2. When the "Options" multi-tabbed dialog box appears, click the "Print" tab.3. Underneath "Printing options", click "Reverse print order".4. Click "OK" to close the dialog box. 
Send Document to Fax, Exchange, PowerPoint
SUMMARY: Deliver Microsoft Word 2003 documents as faxes, e-mail attachments, and more. Need to send your Microsoft Word 2003 document as an e-mail attachment, fax, or as a basis for a Microsoft PowerPoint 2003 presentation? Save your Word 2003 document, then click "File" - "Send To". Depending on your computer configuration and installed software, you will have several options that may include:* Mail Recipient* Exchange Folder* Recipient using Internet Fax Service* Microsoft Office PowerPointChoose your desired destination then follow the on-screen instructions, if prompted. Print Preview Multiple Pages at Once
SUMMARY: Got a large monitor? Preview several pages of your Microsoft Word 2003 documents simultaneously. If you have a large monitor with a high resolution (1024x768 at a recommended minimum), you can preview multiple pages at once with Microsoft Word 2003. This might save you time during the proofreading process, plus it can give you a better idea of how the document flows from one page to the next.1. Open a document to preview.2. Select "File" - "Print Preview".3. To the left of the "zoom" pull-down you should see a button looking like a green square with four white squares in the middle. Click it. This is the "Multiple Pages" button.4. Select how many pages across and how many pages vertically you wish to view simultaneously. Note that the more pages you view, the smaller the text. Options include:* 1 x 1* 1 x 2* 1 x 3* 2 x 1* 2 x 2* 2 x 3If you wish to go back to only previewing one page at a time, click the button to the left, "One Page". 
Stop Accidentally Moving Text
SUMMARY: Keep Microsoft Word 2003 from jumbling text around your documents. While selecting text in a Microsoft Word 2003 document, have you ever had the text mysteriously move to another part of the document? This is because Microsoft Word 2003 supports drag-and-drop text editing. If you select text then drag it to a different section of the document, Word moves the text. If you drag text while holding down the CTRL key, the text is copied instead of moved to the new location.Many people find this feature useful. However, it can result in accidental moving of entire chunks of text within a document. Thus this feature can be disabled.1. Click "Tools", selecting "Options".2. When the "Options" multi-tabbed dialog box appears, click the "Edit" tab.3. Uncheck "Drag-and-drop text editing".4. Click "OK" to save your settings. 


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